1. Information We Collect

We may collect the following categories of personal information:

• Child information: full name, date of birth, gender, medical history, allergies, special needs, and emergency contacts;
• Parent/Guardian information: full name, national ID or passport number, residential address, phone numbers, and email address;
• Financial information: fee payment records (we do not store full payment card details);
• Website data: IP address, browser type, pages visited, and cookies (see Section 7).

We collect only the information necessary to provide our services. You are responsible for ensuring that any information you provide is accurate and up to date. The School accepts no liability for consequences arising from inaccurate information.

2. How We Use Your Information

We use the information we collect to:

• Process and manage enrolment applications;
• Provide educational and care services to your child;
• Communicate with you about your child's progress, School events, and administrative matters;
• Maintain accurate health and safety records;
• Comply with our legal and regulatory obligations under Ugandan law;
• Improve our website and services.

3. Children's Privacy

Our website is not directed at children. We do not knowingly collect personal information directly from children through our website. All information relating to enrolled children is collected from and provided by their parents or legal guardians.

If you believe we have inadvertently collected information from or about a child without proper parental consent, please contact us immediately so we can take appropriate action. The School accepts no liability for any breach arising from information provided without the knowledge or authority of a parent or legal guardian.

4. Sharing of Information

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following limited circumstances:

• Service providers: trusted third parties who assist in operating the School (e.g., IT support, payment processors), who are bound by confidentiality obligations;
• Legal authorities: where required by law, court order, or government directive;
• Medical emergencies: health-related information may be disclosed to medical personnel in the event of an emergency.

5. Data Storage & Security

We take reasonable technical and organisational measures to protect your personal information against unauthorised access, loss, destruction, or alteration. However, no method of data transmission or storage is completely secure.

The School accepts no liability for any unauthorised access to, loss of, or breach of personal data where reasonable security measures were in place. You transmit information to us at your own risk.

6. Data Retention

We retain personal information for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements. Student records may be retained for a period of up to seven (7) years after a child leaves the School, or as required by applicable Ugandan law. After this period, records will be securely destroyed.

7. Cookies

Our website may use cookies — small text files stored on your device — to improve your browsing experience. Cookies do not collect personally identifiable information by themselves.

You may configure your browser to refuse cookies; however, some parts of the website may not function correctly as a result. By continuing to use our website, you consent to our use of cookies. The School accepts no liability for any inconvenience arising from cookie-related browser settings.

8. Third-Party Links

Our website may contain links to third-party websites. These sites have their own privacy policies, and we have no control over their content or practices. We accept no responsibility or liability for those websites or for any loss or damage that may arise from your use of them. We encourage you to read the privacy policy of any website you visit.

9. Your Rights

Subject to applicable Ugandan law, you have the right to:

• Request access to the personal information we hold about you or your child;
• Request correction of inaccurate or incomplete information;
• Request deletion of your personal information, subject to our legal obligations;
• Withdraw consent to the use of your personal information at any time (noting that this may affect our ability to provide services).

10. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. The revised Policy will be posted on this page with an updated date. Your continued use of our services after any changes constitutes your acceptance of the updated Policy. We accept no liability for any consequence arising from a failure to review this Policy periodically.

11. Governing Law

This Privacy Policy is governed by the laws of the Republic of Uganda. Any disputes arising from this Policy shall be subject to the exclusive jurisdiction of the courts of Uganda.

12. Contact Us

For any questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact us at:
St. Paul's Kindergarten and Day Care Centre
Najjanakumbi, Entebbe Road, Kampala, Uganda
[email protected]
+256 782 152113